Job Opening: Project Associate


Job Description: Project Associate
Location: Rapid City, South Dakota
Job Status: Full-time
Reports to: Kelly Gibson, Project Director


The Garage – Rapid City is a collaborative coworking and events space in downtown Rapid City for small businesses, nonprofits and freelance creatives. It is also a community space where people come together to share ideas and support one another in doing good things.

The Numad Group is a strategic communications and fundraising firm that provides a full-service approach to developing creative solutions for advancing nonprofit organizations across the country. The Garage – Rapid City is a project of The Numad Group intended to offer a platform for community, collaboration and good work in one of the communities the Numads call home.

A primary responsibility of the Project Associate is to act as a networking catalyst, encourager, community builder and event planner for people interested in participating in The Garage – Rapid City community. There are a number of related property management responsibilities. The Project Associate also provides a full range of administrative and project support to the day-to-day workflow of the various priorities of The Numad Group’s consulting and community development work. 

The Project Associate must have the ability to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain balance among multiple priorities. The Project Associate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities. The ability to exercise initiative, independent judgment, and accountability for various processes and projects is crucial. Additionally, the Project Associate will represent The Numad Group in a professional manner and support the ongoing marketing of The Numad Group. The Project Associate must be creative and enjoy working within a small, entrepreneurial environment that is values-driven, results-driven and community oriented.  

The position reports to Kelly Gibson, director of projects, and collaborate on projects with multiple employees, associates and vendors of The Numad Group.

Specific duties include but not be limited to:

Community Building

  • Become familiar with people, businesses and interests related to The Garage – Rapid City community.
  • Build strong relationships with members of the community.
  • Connect community members with opportunities to support one another or other community work.
  • Identify and organize activities and events that support good ideas and work in our community.
  • Recruit an active group of volunteers to help lead various aspects of the events.
  • Identify and actively promote positive work, activities and partnerships in the community.

Property Management

  • Build interest working at The Garage – Rapid City in the community.
  • Creatively and actively market the opportunity to work from The Garage Rapid City.
  • Complete lease agreements with members and tenants.
  • Maintain the preventative maintenance schedule.
  • Field member and tenant maintenance requests.
  • Maintain detailed records of leases, maintenance and bill payments.
  • Ensure the work spaces are well kept and inviting.
  • Update the website with new member information as needed.
  • Provide similar property management support for The Dean Building.

 Administrative Responsibilities

  • Maintain the day-to-day operations of The Garage including but not limited to welcoming guests, responding to rental inquires and passing along significant issues to the principals.
  • Provide a range of administrative and planning support for the events sponsored by The Numad Group, The Garage and our programs.
  • Take and record minutes of meetings for The Numad Group, The Garage, our programs and client meetings as assigned.
  • Regularly contribute meaningful and engaging content for the social media channels, e-newsletters and website of The Numad Group, The Garage and our programs.
  • Organize and maintain electronic and paper files and records.
  • Secure company information by ensuring backups of critical information routinely occur.
  • Routinely maintain our contact database.
  • Maintain inventory of office supplies and equipment.
  • Manage a variety of special projects.

Project Support Responsibilities

  • Provide research, writing, and editing support for employees and associates.
  • Support the public relations of The Numad Group through social media posting, constituent letters, or other materials as assigned.
  • Research, write and/or edit communications materials for clients, to include but not be limited to:
    • Grantor or other prospective donor research profiles
    • Thank you letters
    • Web stories
  • Perform prospect research as needed on foundation, corporate, government, or individual funding entities to evaluate prospects for clients.
  • Develop and maintain fundraising and communication evaluation records for clients, both for internal client use and to report on the deliverables provided by The Numad Group.
  • Utilize on a daily basis Basecamp for project management. 
  • Meet weekly with supervisor to discuss project status, strategies, and directions.
  • Travel as necessary.


  • Enthusiasm and interest in the community work of The Numad Group.
  • Ability to connect people with one another and with opportunities.
  • Demonstrated ability to effectively organize information (including electronic records and paper files) establish priorities, and schedule and complete work assignments under firm deadlines.
  • Ability to conduct research, gather data, analyze information, and prepare reports and other materials.
  • Demonstrated ability in planning and implementing long- and short-range initiatives to meet established priorities.
  • Ability to work consistently, efficiently, and independently without extensive supervision.
  • Ability to foster effective working relationships.
  • Strong verbal and written communication skills and the ability to present effectively to small groups.
  • Experience working with sensitive information and exercising excellent discretion.
  • Ability to exercise good judgment, to demonstrate an understanding of ethics related to development activities, and to use discretion in interactions with donors, prospects, and others.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
  • Demonstrated forward-thinker, who actively seeks opportunities and proposes solutions.
  • Ability to work some evenings or weekends required for special events or initiatives.
  • Bachelor's degree required.
  • Three to five years of experience in administrative support and project management, preferably in a non-profit or educational environment.
  • Experience and interest in internal and external communications, partnership development, and fundraising. 
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.